Tips for reducing mailbox size ?

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graeme.hendry@whitehallsystems.com - 12 Sep 2005 11:58 GMT

Hi,

I wonder if anyone can give me tips on how users should reduce the size
of their mailboxes. I have already that they go through their
attachments from their Sent Items folder and also delete mail from the
Deleted Items folder. They are doing this but their mailboxes keep
getting bigger.

Many thanks in advance

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Bharat Suneja - 12 Sep 2005 18:59 GMT

1. Run archiver/auto-archive to archive stuff to psts?
2. Delete messages with large attachments imply forwarded to someone else
with no comments (contain another instance of the attachment)
3. Check sent items - people organize everything else but Sent Items.
4. Calendar - old meetings with PPTs/other attachments.
5. Tools | Mailbox Cleanup (Outlook 2003) lets you do most of the above and
more from one place, and lets you find old messages and messages larger than
certain size.
6. Do you have mailbox quotas set?

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Bharat Suneja
MCSE, MCT
--------------------------------

> Hi,
>
[quoted text clipped - 5 lines]
>
> Many thanks in advance

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Asher_N - 12 Sep 2005 21:10 GMT

> 1. Run archiver/auto-archive to archive stuff to psts?
> 2. Delete messages with large attachments imply forwarded to someone
[quoted text clipped - 5 lines]
> messages larger than certain size.
> 6. Do you have mailbox quotas set?

7. Don't make the mail server availble to the users :-)

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