Windows Server Forum / Exchange Server / Clients / June 2005
How to share calendar subfolder?
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jim - 23 Jun 2005 20:14 GMT Windows XP (SP2) Outlook 2003 (SP1) Exchange 2000 (SP3)
I've created a new calendar which appears underneath my default Exchange calendar in the Outlook folder list. I then assigned share permissions to a group of users. How do they open this shared calendar? It looks like the only calendar they can see is my default calendar.
Any advice is appreciated!
jim
Matt - 23 Jun 2005 21:19 GMT So, you're running Exchange? Here's the way I do it: Right click on your Exchange "mailbox". Go to "sharing". Give the proper users "folder visable" right only. Then right click that new calendar, go to "sharing" again, and give the users the level of access you require. Now go to their Outlook and navigate to the email account settings, view or change..., change, more settings, and under the "advanced" tab add your mailbox. When you set it up this way the user has the calendar available everytime Outlook is run. You can also do the file, open other users folder thing, but they would have to do that everytime they open Outlook. Good luck.
> Windows XP (SP2) > Outlook 2003 (SP1) [quoted text clipped - 8 lines] > > jim jim - 23 Jun 2005 21:47 GMT They can add the mailbox to their folder list, but it won't expand (there's no "+" sign next to the mailbox name). Does it need time to synchronize or something?
> So, you're running Exchange? Here's the way I do it: > Right click on your Exchange "mailbox". Go to "sharing". Give the proper [quoted text clipped - 24 lines] >> >> jim jim - 23 Jun 2005 21:50 GMT Using File -> Open -> Other User's Folder only show's that users default calendar. There's no entry for the subfolder created underneath the default. Unfortunately that's the one i want to share.
> So, you're running Exchange? Here's the way I do it: > Right click on your Exchange "mailbox". Go to "sharing". Give the proper [quoted text clipped - 24 lines] >> >> jim Matt - 24 Jun 2005 13:10 GMT Jim,
do you want to share your personal calendar? If you only want to share your 'shared" calendar, move it under the "root" folder (mailbox) and take a good look at the permissions for root and the calendar. Sorry if this hasn't been any help. Unfortunately, if I could see it I could probably help more. Good luck.
> Using File -> Open -> Other User's Folder only show's that users default > calendar. There's no entry for the subfolder created underneath the [quoted text clipped - 28 lines] > >> > >> jim jim - 24 Jun 2005 14:05 GMT It looks something like this..
Mailbox - LastName, FirstName Calendar |--> Shared Calendar Contacts Deleted Drafts Inbox |-->Inbox Subfolder 1 |-->Inbox Subfolder 2
This is an approximation of how my Exchange-based (NOT PST) folder list looks. It's the shared calendar underneath the default calendar that i want users to see and access.
Does that help?
> Jim, > [quoted text clipped - 47 lines] >> >> >> >> jim Lee Li [MSFT] - 27 Jun 2005 09:13 GMT Hi Jim,
It seems you have not seen my steps. In my previous thread, I provided detailed steps addressing your question. For your reference, I paste them as below.
"First I would like to assume the following scenario: UserA has a sub calendar which you would like to share with UserB.
1. Start Outlook with UserA account. 2. On the Tools menu, click Options. 3. On the Delegates tab, click Add. 4. Type UserB who will access the sub-calendar of UserA, click Add, and then click OK. 5. In the Delegate Permissions dialog box, click to select "Editor (can read, create, and modify items)" in Calendar list. 6. Click OK twice. 7. If the Folder List is not visible, on the View menu, click Folder List. 8. Right-click the Mailbox - <user name of UserA account>, and then click "Properties for 'Mailbox - < user name of UserA account>'" on the shortcut menu. 9. On the Permissions tab, click Add. 10. Type or select the UserB who will access sub-calendar of UserA, click Add, and then click OK. 11. In the Name box, click UserB accounts. 12. In the Roles list, select permission at least as Reviewer, and then click OK. 13. Right click the Calendar folder, click Properties. 14. In Permission tab, you will see UserB in the delegate list. Click UserB accounts. In the Roles list, select permission at least as Reviewer, and then click OK. 15. Right click the sub-calendar folder, click Properties. 16. In Permission tab, you will see UserB in the delegate list. Click UserB accounts. In the Roles list, select permission at least as Reviewer, and then click OK. 17. Click Ok to save the setting.
18. Then logon UserB mailbox by Outlook. 19. Click Tools menu and click E-mail Accounts. 20. Select View or change existing e-mail accounts and click Next 21. Select the Exchange account and click Change. 22. Click More Settings. 23. Click Advanced tab. 24. Click Add to add the UserA's mailbox in the Open these additional mailboxes list. 25. Click OK, click Next and click finish. Then, you will see the Mailbox - <UserA display name> with sub-calendar inside."
I hope this helps. Meanwhile, Jim, I noticed that you usually submit the same question in several newsgroups. In order to avoid confusion, we usually only work with customer on one thread, and archive all other duplicated posts. I hope you can understand it can make us more convenient toward the solution and lessen the confusion for both of us. So in the future, I hope you can identify the property of your question and then submit it only on one related newsgroup so that a dedicated engineer only focus on this question. I highly appreciate your cooperation and understanding.
Have a nice day!
Lee Li
Jocelyn Fiorello [MVP - Outlook] - 23 Jun 2005 23:51 GMT The users in question must have at least Reviewer permissions to your mailbox as a whole, in addition to the folder-level permissions, in order for them to see those subfolders when they add your mailbox.
 Signature Jocelyn Fiorello MVP - Outlook
*** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. ***
> Windows XP (SP2) > Outlook 2003 (SP1) [quoted text clipped - 8 lines] > > jim jim - 24 Jun 2005 14:48 GMT This would've saved us all a lot of time (lol)!
http://office.microsoft.com/en-us/assistance/HA011134811033.aspx
> The users in question must have at least Reviewer permissions to your > mailbox [quoted text clipped - 16 lines] >> >> jim Lee Li [MSFT] - 24 Jun 2005 05:15 GMT Hi Jim,
Thanks for posting here. Thanks for Jocelyn and Matt for sharing experience. In order to let other can see the sub-calendar folder, please follow the steps below.
First I would like to assume the following scenario: UserA has a sub calendar which you would like to share with UserB.
1. Start Outlook with UserA account. 2. On the Tools menu, click Options. 3. On the Delegates tab, click Add. 4. Type UserB who will access the sub-calendar of UserA, click Add, and then click OK. 5. In the Delegate Permissions dialog box, click to select "Editor (can read, create, and modify items)" in Calendar list. 6. Click OK twice. 7. If the Folder List is not visible, on the View menu, click Folder List. 8. Right-click the Mailbox - <user name of UserA account>, and then click "Properties for 'Mailbox - < user name of UserA account>'" on the shortcut menu. 9. On the Permissions tab, click Add. 10. Type or select the UserB who will access sub-calendar of UserA, click Add, and then click OK. 11. In the Name box, click UserB accounts. 12. In the Roles list, select permission at least as Reviewer, and then click OK. 13. Right click the Calendar folder, click Properties. 14. In Permission tab, you will see UserB in the delegate list. Click UserB accounts. In the Roles list, select permission at least as Reviewer, and then click OK. 15. Right click the sub-calendar folder, click Properties. 16. In Permission tab, you will see UserB in the delegate list. Click UserB accounts. In the Roles list, select permission at least as Reviewer, and then click OK. 17. Click Ok to save the setting.
18. Then logon UserB mailbox by Outlook. 19. Click Tools menu and click E-mail Accounts. 20. Select View or change existing e-mail accounts and click Next 21. Select the Exchange account and click Change. 22. Click More Settings. 23. Click Advanced tab. 24. Click Add to add the UserA's mailbox in the Open these additional mailboxes list. 25. Click OK, click Next and click finish. Then, you will see the Mailbox - <UserA display name> with sub-calendar inside.
Hope this helps. Thanks and have a nice day!
Lee Li Microsoft Online Partner Support
Get Secure! - www.microsoft.com/security
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